KCS has a constitution which requires that the Main Committee calls an Annual General Meeting at which the Chairman presents and an annual report. The Treasurer presents annual audited financial statements and a new Committee is elected. The Main Committee meets quarterly to direct policy and governance structures of KCS, while daily activities are supervised by the Chief Executive Officer in conjunction with the five Sub - Committees that generally meets every two months. The Sub - Committees deal with the technical, environmental education, community participatory programmes, public relations, management and financial issues.
The Society Honorary President is Dr G.K.T Chiepe, who held the position since the inception of the Society. The Founding Chairman, Mr. L. G. Nchindo retired in 2005 after he meticurously guided the Society. The Society patronship has always been conferred to the serving Republic of Botswana President and the current Patron is His Excellency Lt. Gen. S.K.I Khama, President Khama has also served in the KCS Main Committte since 1986 until he retired in 2006. He takes over the patronship from former President F.G. Mogae.
Membership consists of corporate, family, individual and student members. Membership has grown steadily over the years. Members are vital to KCS since KCS is a membership driven organization and their views are actively sought to influence and drive the Society programmes.
KCS has been involved in many projects and has received and continues to receive funds from organisations such as the United Nations Development Programme, NORAD, SIDA, DEBSWANA, USAID and the European Commission, among others. Support from the World Wide Fund for Nature / WWF, formerly known as World Wildlife Fund, has provided core funding that has greatly assisted in establishing KCS as a viable organisation. Other funding is raised through membership fees and fund raising events such as the annual dinner dance.
The KCS establishment register has the following positions core to its programmes based at the National Office in Gaborone: Chief Executive Officer, Deputy Chief Executive Officer, Conservation Programmes Officer, Environmental Programmes Officer, Education officer, Public Relations Officer, Finance and Administration Officer, Reception and Administration Assistant, Messenger and Cleaning assistants.
There are also projects staff in Gaborone and Maun which are employed on periodic contracts to implement projects. The Society also has provision for volunteers who have been instrumental in skills transfer and programme implementation nationally over the years. These volunteers encompass members who are responsible for running Branch Committees.